A Trust Officer (TO) is responsible for the efficient and profitable administration of a number of trusts and companies. On average, a TO will oversee 100 to 120 such entities on behalf of approximately 50 different clients of the Private Bank  which would generate US$ 500,000 or more in revenue for the corporation.

A TO is a key member of the Regional Service Team which is headed by a Team Leader with an integrated team comprising of a Processing, Bookeeping and Service Officer  team members. A TO is expected to meet the goals of the team and contribute towards delivering a top service quality level to clients.

Technical Skills

• Has a sound knowledge of fundamental trust law, company law and administrative practice
• Has a fundamental knowledge and understanding of investment instruments and credit concept
• Has a fundamental knowledge of banking products and how they are used in the overall management and administration of wealth
• Has a basic understanding and working knowledge of accounting concepts and their applications

Analytical Skills

• Easily reads, understands and analyses trust and corporate documentation
• Ability to determine appropriate course of action of usual transactions, occurrences and events in accordance with general legal and administrative requirements
• Ability to identify and anticipate risks occurring in the day to day administration
• Ability to analyse and evaluate basic investment summaries, accounting statements, banking and banking products related documentation
• Ability to do mathematical calculations for fee calculation purposes and in determining entitlements pursuant to legal documents and trust administrative practice

Communication Skills

• Above average ability to communicate verbal and written  English in a concise and coherent manner with attorneys, clients and RMs  etc..addressing or conveying issues, challenges, opportunities arising in the ordinary course of business
• Ability to communicate effectively and present issues and possible solutions to the Fiduciary Committee, team colleagues to evoke appropriate response
• Ability to interact, cooperate and work through issues with team members, RMs and clients.

Qualifications

• A degree or professional qualification in Law, Business, Accounting and related background
• Two year or more experience working in Trust, Banking, Legal and Commercial related areas
• Above average written and verbal English. Other languages in either Mandarin, Japanese, French or Spanish will be added value   

Responsibilites:

• Responding to requests from clients, outside professionals and RMs for execution of transactions or provision of information and clarification
• Responding to requests from accounting and control departments for information and clarification about accounts or related administartive issues
• Preparation and presentation of periodic reviews of trusts and companies to ensure that they are being administered in accordance with company policies, jurisdictional and legal requirements
• Identifying and highlighting issues or problems that could pose a risk to the corporation of financial loss or damage to the corporation’s reputation and franchise
• Maintaining fiduciary documentary files according to guidelines and procedures so as to ensure that legal, fiduciary and record keeping responsibilities are performed and that there is evidence thereof
• Ensuring that the corporation’s data base system cotains accurate and up to date information
• Maintaining the profitability of the corporation through timely and accurate rendition, collection and reporting of fee billings and through identification of opportunities to charge activity fees