RESPONSIBILITIES:

Duties in the absence of the Administration Group Manager:

• Receive, check and distribute incoming post.
• Supervise group administrators to ensure smooth running of the Group.
• Act as the group point of contact for all administration matters.
• Ensure all administration tasks are completed by group administrators in a timely manner.
• Liaise with directors on all client matters concerning the Group.
• Countersign own and group administrator’s standard outgoing e-mails, faxes and letters that are not of a contractual nature.
• B signatory (up to £50,000 on Bank Signing Schedules).

Duties whilst Administration Group Manager is present:

• Monitor group administrator’s compliance review points and ensure that group administrators resolve these review points in a timely manner.
• Receive, check and distribute incoming post if requested by Group Manager.
• Countersign own standard outgoing e-mails, faxes and letters that are not if a contractual nature and group administrators if requested by the Group Manager.
• Check and initial own and group administrator’s minutes of requested by the Group Manager.
• Assist the Group Manager with the day to day work of the Group.
• Assist with the development of group administrators in such areas as bookkeeping, account preparation, computer systems, procedures etc.
• Carry out first review of group administrators accounts for final approval by Manager/Director if requested by the Manager.
• Monitor debtors and ensure that debtors are chased by group administrators in a timely manner.
• B Signatory (up to £50,000 on Bank Signing Schedules).